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VA » VA Homeless Programs » Grant and Per Diem Program » Grant and Per Diem Program: Provider Website

VA Homeless Programs

Grant and Per Diem Program: Provider Website

Contact GPD Program Staff:

(Please include your project FAIN on all correspondence)
General GPD Program Questions: GPDGrants@va.gov
Fiscal Questions (per diem rates): GPDFiscal@va.gov
SF 425 Questions: GPD425@va.gov

Regulations, Guides & NOFOs

Capital Reimbursement:

SF270 (acquisition costs)
SF271 (rehab/construction costs)

(Please note: these documents require Adobe Reader 8. For best results, do not open the form in your web browser. Right-click to save locally to your computer before opening. For further assistance, please visit https://helpx.adobe.com/ca/acrobat/kb/cant-open-pdf.html)

Payment Management System:

Case Management, Special Need, and Capital grantees will need to register with the Payment Management System and set up direct deposit:

Payment Management System
Access - New User Request | HHS Payment Management System
UPDATED: Payment Management System (PMS) Access Process
Update Banking | HHS Payment Management System

SF 425 Resources:

SF 425 Federal Financial Report - Grantees must submit their completed SF-425 form via email with supporting documentation (general ledger) to GPD425@va.gov
(NOTE: To view this document, first right-click to download and save the PDF file to your computer and then open it from the saved location, choosing "Enable All Features")

Templates & Forms:

Daily Census Template
Length of Stay Calculator

Indirect Cost & Other Fiscal Resources:

Information on Indirect Cost Rate Agreements
Indirect Cost Rate Guide
Certification of De Minimis Indirect Cost Rate (Jun 2024)
GPD Training - How to Prepare for a GPD Review (July 2022)
Federal Cost Principles Training (10/27/2021)
Single Audit Act
Max SITH Bed Calculator
Veterans Affairs | Tungsten Network (tungsten-network.com)
Tungsten FAQ's

Questions? Contact Us

Per Diem Rate Request Information

Please submit the completed request through the Electronic Grants Management System (eGMS). Please direct questions to GPDFiscal@va.gov.

Transitional Housing Per Diem Rate Request Information:
- NEW Per Diem Rate Request Instructions
- How-to: Submit an Initial Per Diem Rate Request in eGMS (activation)
- How-to: Submit a Per Diem Rate Modification (increase/decrease)

NEW Per Diem Rate worksheet templates:
(Note: these templates are for personal use only, they are not part of the requirements to submit a Per Diem Rate request in eGMS)
- Per Diem Only
- Transition in Place
- Special Need
- Service Center

UPDATES:

Per P.L. 116-315, the per diem rate request forms below have been modified to allow for additional costs (up to $10,000) associated with HMIS.
Per P.L. 116-315, the maximum authorized per diem rate will not be lower than $49.91 which is the rate in effect immediately preceding the date of enactment of the law on January 5, 2021. For current maximum rates, refer to the table below.
State Home Domiciliary rate increased to $59.69.


Current Maximum Per Diem Rates for GPD Grants
Date Effective and Applicable State Home Rate	Per Diem Only rate per day	Service Center rate per hour	Special Need rate per day	Transition-In-Place rate per day	Veterans with care of Minor Dependents rate per day
November 1, 2023, $59.69	$68.64	$8.58	$119.38	$89.54	50% of the authorized PDO or TIP per diem rate

Questions? Contact Us

Case Management & HMIS

Case Management:

- GPD Case Manager Training - Housing Navigation Client Support (Sept 2022):
>Session 1
>Session 2
- Case Management Grant Recipient Guide
- Case Management Quarterly Review Template
- Case Management Incentives Tracker
- HUD-VASH and GPD Collaborative Case Management Overview
- HUD-VASH and GPD Collaborative Case Management Application
- HUD-VASH and GPD Collaborative Case Management MOU Sample
- Helping Veterans Experiencing Homelessness Manage Their Money: A Guide for Case Managers

HMIS:

- GPD HMIS Management Guide
- Homeless Management Information System (HMIS)
- GPD HMIS Training:
> Training Slides
> Recorded Training

Program Management & Operations

Minor Dependents:

Coming Soon!

Capital Grant Resources:

- 35% Design Development: New Const, Addition or Remodel
- 35% Design Development: Acquisition with Minor Improvements
- October 6, 2021 CFM Webinar (Part 1)
- October 13, 2021 CFM Webinar (Part 2)
- April 14, 2022 CFM Webinar
- Waiver of OMB disposition repayments during COVID-19

SSVF Resources:

- GPD TIP & SSVF Shallow Subsidy Collaboration
- GPD Referral Packet for SSVF TFA

Grant & Per Diem - Low Demand (GPD-LD) Technical Assistance:

Helpful Practice Guides:

- Helpful Practices: Case Management Grant and Increasing Referrals
- Helpful Practices: Outreach and Engagement
- Helpful Practices: Decreasing Negative Exits
- Helpful Practices: Decreasing Time Between Referral & Admission (Achieving Same Day Access)
- Helpful Practices: Reducing Length of Stay and Increasing Permanent Housing Placements

Opioid Overdose Education & Naloxone Distribution (OEND):

VA OEND Program: Patient brochures, education material and videos for overdose prevention, overdose recognition, and instructional guides for the naloxone products.
Video: Intro for People with Opioid Use Disorders
Video: Intro for People Taking Prescribed Opioids
Video: How to Use the VA Naloxone Nasal Spray
Video: How to Use the VA Intramuscular Naloxone Kit

Training Video: Opioid Overdose Education and Naloxone Distribution Training
Training Video: How to Use Naloxone Nasal Spray (Narcan) - Responding to an overdose

Grant Management & Compliance

Inspections & Change of Scope Resources:

Beneficiary Notice of Religious Protections - Template
Capital Checklist for Inspections
Transitional Housing Inspection Packet
Service Center Inspection Packet
GPD Medication Storage Guide and Access FAQ
Change of Scope Suggestions & Criteria
Change of Scope Request
Change of Site Request

General Terms & Conditions of Award:

Effective May 2024 (Special Need)
Effective March 2023 (PDO, TIP, Case Mgt, Special Need)
Effective November 2021 (Capital ARP)
Effective March 2021 (Capital CARES, Special Need, Case Mgt)
Effective May 2020 (Special Need, TIP, PDO)
Effective July 2019 (Case Mgt)

SF-424 Information:

Application for Federal Assistance (SF-424)
OMB Assurances SF-424B & SF42D (for reference only)

(the SF-424 requires Adobe Reader 8. For best results, do not open the form in your web browser. Save locally to your computer before opening. For further assistance, please visit https://helpx.adobe.com/ca/acrobat/kb/cant-open-pdf.html)

External Systems (eGMS, SAM, & SQUARES)

Electronic Grants Management System (eGMS):

eGMS Login Webpage

eGMS (UDPaaS) General User Guide for GPD Grantees
How-to: Register a New Organization in eGMS
How-to: Upload a Signed Grant Agreement
How-to: Add or Update Contacts
How-to: Case Management Quarterly Report
How-to: Capital Payment Request HHS
How-to: Submit a Per Diem Rate Modification (increase/decrease)
How-to: Submit an Initial Per Diem Rate Request
How-to: Retrieve Executed Grant Agreements
How-to: Retrieve Executed Option Year Agreements
How-to: Upload Signed Option Year Grant Agreement and Complete Annual Certifications
How-to: Complete Annual Certification Activity (for Case Management and Special Need grantees)

System for Award Management (SAM):

All grantees are required to maintain an Active status on www.SAM.gov in order to receive payment for all GPD grants.

SQUARES:

SQUARES 2.0 Website
SQUARES Info Sheet

Monthly Operational Webinars (Slides & Recording Link)

Training & Webinar Resources

Capital Grant:
- New Award Orientation (9/1/2021)

Fiscal Trainings & Presentations:
- GPD Grantee Training - Indirect Costs (April 2024):
> Understanding Cost Allocation and Indirect Cost Rates Slides
> Recorded Understanding Cost Allocation and Indirect Cost Rates - Password: Homeless1!
- GPD Grantee Training (December 2023):
> GPD Training - How to Prevent Questioned Costs and Unobligated Funds
> Recorded How to Prevent Questioned Costs and Unobligated Funds- Password: Homeless1!
- GPD Grantee Annual Training (March 2023):
> How to Achieve Successful Grantee Financial Management Slides
> Recorded Successful Financial Management Training- Password: Homeless1!
- GPD Grantee Training – How to Prepare for a GPD Review (July-August 2022):
> Training Slides
> Part I Recorded Training - Password: Homeless1!
> Part II Recorded Training - Password: Homeless1!
- SF-425 Completion Training (Revised 1/12/2022)
- Federal Cost Principles Training (10/27/2021)
- Change of Scope Training & CaptionCall Brochure (02/09/2021)
- Financial Management Training: Tracking & Recording Costs (10/21/2020)

Webinars:
- GPD Case Manager Training - Housing Navigation Client Support (Sept 2022):
> Session 1
> Session 2
- Racial Equity and Homelessness
- SAMHSA SSI/SSDI Outreach, Access and Recovery (SOAR)
- Benefits Calculator

Income & Financial Resources for Veterans

SSI/SSDI Outreach, Access, and Recovery (SOAR):

SOAR and the VA Grant and Per Diem (GPD) Program
SSI/SSDI Outreach, Access, and Recovery (SOAR) | SAMHSA
SOAR Enhances Recovery by Supporting Our Veterans (Infographic)
SSA and VA Disability Benefits: Tips for Veterans
SSVF and SOAR Integration Toolkit
The advice and guidance provided in the SSVF Grantee toolkit is broadly applicable to other providers, including GPD grantees.
Connecting Veterans to Social Security Disability Benefits: A Key Component in Ending Veteran Homelessness (Issue Brief)
SOAR Employment Conversation Guide
The SOAR Employment Conversation Guide is an excellent tool that can help caseworkers begin those tough, but important conversations about work.
SSI/SSDI and Employment: A Brief Overview of SSA Work Incentives
Yes, You Can Work! (Infographic)
Individuals are encourage to work and seek employment while applying for SSI/SSDI benefits. SOAR providers play a critical role in helping bust myths about working during the application process.
VA Income and Benefits Calculator
A tool for beneficiaries of Social Security Administration's (SSA's) disability benefits, which helps demonstrate how income from employment and/or VA disability benefits will affect Supplemental Security Income (SSI) or Social Security Disability Insurance (SSDI).

Veterans Benefits Administration (VBA) Resources:

Veterans Benefits Administration Home (va.gov)
Veterans Benefits Banking Program (VBBP) Website
VBBP Public Service Announcement (Video)
Direct Deposit Information: How To Change Direct Deposit Information For VA Benefits | Veterans Affairs - VA Benefits National Call Center: 1-800-827-1000

Employment & Training Resources:

Employment Resources:

Training Resources:

Financial Management Resources:

VA & Federal Resources

VHA TRAIN:

VHA TRAIN is a gateway into the TRAIN Learning Network, the most comprehensive catalog of public health training opportunities. TRAIN is a free service for learners from the Public Health Foundation. VHA TRAIN is supported by the Veterans Health Administration Employee Education System, an internal education and training program office in the Department of Veterans Affairs.

Homeless Veterans Dental Program (HVDP):

The HVDP promotes oral health for all Veterans that have faced, or are at risk for, homelessness. Veterans who are enrolled in eligible residential rehabilitation programs may be eligible for dental care. Please find further information in this pamphlet:

Homeless Veterans Dental Program Information (HVDP)

Fair Housing ACT & Resources:

The Fair Housing Act protects people from discrimination when they are renting or buying a home, getting a mortgage, seeking housing assistance, or engaging in other housing-related activities. Additional protections apply to federally-assisted housing.

Learn about the History of the Fair Housing Act, and read Examples of the many forms of housing discrimination.

Who Is Protected?

The Fair Housing Act prohibits discrimination in housing because of:

- Race
- Color
- National Origin
- Religion
- Sex (including gender identity and sexual orientation)
- Familial Status
- Disability

LGBTQ+ Resources:

There is an LGBTQ+ Veteran Care Coordinator (LGBTQ+ VCC) in every VA health care system to help Veterans get the care they need. VHA policies require that Veteran's health care is delivered in an affirming and inclusive environment and that VHA employees respect their identity. The LGBTQ+ VCC can answer questions, advocate for the Veteran's right to quality care, handle complaints or concerns that Veterans have about their care, and help them get started with services for LGBTQ+ Veterans.

National Archives - DD214 Request Resources:

Request Military Service Records by submitting an online request on the National Archives website: