From: SSVF
Sent: Friday, September 27, 2024 8:44 AM
Subject: SSVF Program Update Friday September 27, 2024
This weekly update is targeted towards the SSVF
Grantees and shared with valuable partners for awareness.
September 27, 2024
NEW: SSVF End of Year Closeout Webinar
DUE: HMIS
End of Year Repository Upload
RESOURCE: Updated Emergency
Housing Assistance Referral Form: Encampment Version
RESOURCE: SSVF Guidance on Administrative Cost Allocation for FY 25
RESOURCE:
SSVF Program Office FY2023 Annual Report
REMINDER: Final Office Hours – FY
2024 Homelessness Goals: October 10, 2024
NEW: SSVF End of Year Closeout Webinar
The SSVF Program Office in collaboration with HMIS TA
partners has provided guidance for SSVF grantees to complete the End of Year
(EOY) closeout process. Grantees will begin financial closeout after
9/30/2024 in association with FY23 and Shallow Subsidy funding. This
webinar provides instructions to complete financial EOY submission using a new
format intended to reduce administrative requirements for grantees.
Additionally, grantees will hear about recommendations and requirements for the
end of year HMIS closeout process. Grantees should ensure the appropriate
staff are notified of this webinar.
Pre-recorded
Webinar:
https://youtu.be/Imwcb4pTFv4?si=2SfQGVRcS3UeQoSS
DUE: HMIS End of Year
Repository Upload
SSVF Grantees must complete
the final upload cycle into the VA Repository. This upload will contain
the entire fiscal year data set. Client data should be October 1, 2023 to
September 30, 2024.
RESOURCE: Updated Emergency
Housing Assistance Referral Form: Encampment Version
The
SSVF Program Office and Homeless Program Office are actively monitoring
encampment sweeps. Effective immediately, grantees in areas impacted by
encampment sweeps can use the form Linked Here to quickly assess and
place Veterans into hotel/motel using emergency housing assistance (EHA).
This
guidance is to be used in locations where there are active sweeps of
encampments occurring and use of shelter (HCHV, GPD, Community, etc.) is not
immediately available for Veterans impacted by those sweeps or the specific
needs of the Veteran household require use of hotel/motel.
RESOURCE:
SSVF Guidance on Administrative Cost Allocation for FY 25
The SSVF
Program Office would like to provide additional information and updates
regarding the methods to account for administrative costs. As stated in
SSVF regulations eCFR :: 38 CFR 62.70 -- Financial management and
administrative costs. a maximum of 10%
of your grant award total may be used for administrative costs.
Administrative costs are defined as all direct and indirect costs associated
with the management of the program. These costs include the administrative
costs, both direct and indirect, of subcontractors. Beginning in FY 25, SSVF
will transition to include additional methods to account for administrative
costs. The methods to account for administrative costs include:
1. Traditional Administrative
2. De Minimis
3. Indirect Cost Rate (current ICR or negotiate an ICR with
VA Homeless Programs)
Each SSVF Grantee must elect on their FY 25 budget
resolution which administrative costs method will be used for FY 25. Regardless
of the method used, administrative costs must be segregated in the General
Ledger (GL) and remain capped at 10 percent. Modified Administrative Cost
Approach (MACA) will no longer be an option for administrative costs in FY 25.
Further guidance and technical support will be offered to assist with this
transition. Please ensure fiscal staff are aware of this updated
guidance. If you have any questions please contact your Regional
Coordinator or email ssvf@va.gov .
RESOURCE: SSVF Program Office
FY2023 Annual Report
This report covers the twelfth grant period for
the U.S. Department of Veterans Affairs (VA) Supportive Services for Veteran
Families (SSVF) program, including awards made in 2022 for the FY
2023 period (October 1, 2022, to September 30, 2023). The report
summarizes the results attained by the 250 SSVF grantees funded for FY 2023. It
is intended to inform Congress and the public about the grantees’ important
work helping to prevent and end homelessness among our nation’s Veterans.
This report uses data reported by grantees
through local Homeless Management Information Systems (HMIS) and subsequently
provided to VA via monthly uploads to the SSVF HMIS data repository. With the
FY 2023 Annual Report, additional exhibits utilizing the SSVF Equity
Report were added. Additional information was obtained from grantee quarterly
reports and surveys of SSVF program participants.
The full report is available on the SSVF
website and by following the link: https://www.va.gov/HOMELESS/ssvf/docs/SSVF_Annual_Report_FY23.pdf
REMINDER: Final Office Hours – FY 2024 Homelessness Goals:
October 10, 2024
The next Fiscal year (FY) 2024 Homelessness Goals Office
Hours call will be on Thursday, October 10, 2024. This call will provide
guidance on final actions for the fiscal year and incorporating trauma-informed
care into homeless program operations.
Please note: October’s call has been
rescheduled from October 3, 2024, to October 10, 2024, in observance of Rosh
Hashanah.
VA staff and VA-funded grantees should ensure
that they have representation on this call. Other relevant stakeholders (e.g.,
VA-funded contractors, Continuum of Care partners, and public housing agency
partners) are strongly encouraged to attend.
These calls are held at 3:00 p.m. Eastern /
12:00 p.m. Pacific.
Please forward this reminder as appropriate.
If you need the ongoing invitation, please
email VHA11HPO38kGoalSupport@va.gov.
Access
the recordings and slides for previous calls.
Join from a PC, Mac, iPad, iPhone, or Android device
https://us06web.zoom.us/j/85681601911
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Webinar ID: 856 8160 1911