From:                                         SSVF

Sent:                                           Friday, September 13, 2024 8:48 AM

Subject:                                     SSVF Program Update Friday September 13, 2024

 

 

 

 

 

This weekly update is targeted towards the SSVF Grantees and shared with valuable partners for awareness.  

September 13, 2024          

 

 

New: SSVF Guidance on Administrative Cost Allocation for FY 25

NEW: September is Suicide Prevention Month 

DUE: HMIS End of Year Repository Upload

RESOURCE: Updated Emergency Housing Assistance Referral Form: Encampment Version

RESOURCE: SSVF Program Office FY2023 Annual Report 

UPDATED: SSVF Equity Report

REGISTER: SSVF en Español September 25, 2024 2:00 pm ET

 

 

New: SSVF Guidance on Administrative Cost Allocation for FY 25

The SSVF Program Office would like to provide additional information and updates regarding the methods to account for administrative costs.  As stated in SSVF regulations eCFR :: 38 CFR 62.70 -- Financial management and administrative costs. a maximum of 10% of  your grant award total may be used for administrative costs. Administrative costs are defined as all direct and indirect costs associated with the management of the program. These costs include the administrative costs, both direct and indirect, of subcontractors. Beginning in FY 25, SSVF will transition to include additional methods to account for administrative costs. The methods to account for administrative costs include:

1. Traditional Administrative

2. De Minimis

3. Indirect Cost Rate (current ICR or negotiate an ICR with VA Homeless Programs)

Each SSVF Grantee must elect on their FY 25 budget resolution which administrative costs method will be used for FY 25. Regardless of the method used, administrative costs must be segregated in the General Ledger (GL) and remain capped at 10 percent. Modified Administrative Cost Approach (MACA) will no longer be an option for administrative costs in FY 25. Further guidance and technical support will be offered to assist with this transition. Please ensure fiscal staff are aware of this updated guidance.  If you have any questions please contact your Regional Coordinator or email ssvf@va.gov . 

 

NEW: September is Suicide Prevention Month 

Please join SSVF in supporting VA’s top clinical priority, Veteran suicide prevention. VA and the Ad Council continue to partner on the national “Don’t Wait. Reach Out.” campaign. This is an initiative to prevent Veteran suicide by encouraging Veterans and their supports to reach out for help. Consider adding the link to this campaign VA.gov/REACH to your signature block and sharing it with your community stakeholders and the Veterans you serve. Within the website are critical links for Veterans and their supports including connections to mental health, financial, legal, and other helping resources.      

 

As a reminder, all SSVF Grantee staff must complete S.A.V.E. training annually by September 30th of each calendar year.  S.A.V.E. is a Suicide Prevention training course developed by the Department of Veterans Affairs. Staff should first attempt to request in-person training from their local certified S.A.V.E. trainer, either a VAMC Suicide Prevention Coordinator or Homeless Program Staff Point of Contact (POC). For assistance in locating your local Suicide Prevention Coordinator, click here: https://www.veteranscrisisline.net/get-help/local-resources. If in-person training is unavailable, all staff should view a SSVF S.A.V.E. Training Webinar on the SSVF You Tube channel at  SSVF Webinar Series: Suicide Prevention - December 12, 2019. Note if you participated in this month’s national webinar on September 12th, 2024 this satisfies your suicide prevention training requirement. The recording to this webinar will be posted to the SSVF website in the coming days. You can also view the VA PsychArmor S.A.V.E. Training Webinar on YouTube at VA PsychArmor S.A.V.E. Training.

Another critical and immediate resource is the Veteran Suicide Prevention and Crisis Line, which is now easier than ever to call by simply dialing 988 and then pressing 1 for Veterans. Ensure all Veterans your staff meet with are aware of this number. Please Don’t Wait, Reach Out now.

 

DUE: HMIS End of Year Repository Upload

SSVF Grantees must complete the final upload cycle into the VA Repository.  This upload will contain the entire fiscal year data set. Client data should be October 1, 2023, to September 30, 2024.  

 

RESOURCE: Updated Emergency Housing Assistance Referral Form: Encampment Version

The SSVF Program Office and Homeless Program Office are actively monitoring encampment sweeps. Effective immediately, grantees in areas impacted by encampment sweeps can use the form Linked Here to quickly assess and place Veterans into hotel/motel using emergency housing assistance (EHA).

 

This guidance is to be used in locations where there are active sweeps of encampments occurring and use of shelter (HCHV, GPD, Community, etc.) is not immediately available for Veterans impacted by those sweeps or the specific needs of the Veteran household require use of hotel/motel. 

 

 

RESOURCE: SSVF Program Office FY2023 Annual Report 

This report covers the twelfth grant period for the U.S. Department of Veterans Affairs (VA) Supportive Services for Veteran Families (SSVF) program, including awards made in 2022 for the FY 2023 period (October 1, 2022, to September 30, 2023). The report summarizes the results attained by the 250 SSVF grantees funded for FY 2023. It is intended to inform Congress and the public about the grantees’ important work helping to prevent and end homelessness among our nation’s Veterans. 

 

This report uses data reported by grantees through local Homeless Management Information Systems (HMIS) and subsequently provided to VA via monthly uploads to the SSVF HMIS data repository. With the FY 2023 Annual Report, additional exhibits utilizing the SSVF Equity Report were added. Additional information was obtained from grantee quarterly reports and surveys of SSVF program participants. 

 

The full report is available on the SSVF website and by following the link: https://www.va.gov/HOMELESS/ssvf/docs/SSVF_Annual_Report_FY23.pdf

 

 

UPDATED: SSVF Equity Report

The SSVF Equity Report provides an analysis of SSVF program services and outcomes by race and ethnicity of the Veteran receiving assistance.  The current Report has been updated with FY 2023 HMIS data and now allows users to select multiple grants at one time.

 

To access the Report, please click: https://ssvfhmis.shinyapps.io/ssvf_equity_report/ .  If you are unable to access the Report, please email us at ssvfhmis@abtassoc.com so we can send your invite.   

 

 

REGISTER: SSVF en Español  September 25, 2024 2pm EST

SSVF is excited to offer an optional call on Wednesday, September 25th at 2pm Eastern/11am Pacific to celebrate Hispanic Heritage Month.  The call will include remarks from special guests, an opportunity to celebrate, and discussion on how SSVF can continue to support Veterans and Veteran families who identify as Latino/a/x. This session will take place in Spanish. There will be subtitles in English. All are welcome to join. Click on the link to register:

 

https://us06web.zoom.us/webinar/register/WN_xc0dR-hnSmmWlbzD9GjlpA

 

RESERVA LA FECHA: SSVF en Español, 25 de September de 2024, 2pm EST

SSVF está  entusiasmado de invitarte a una reunión opcional para celebrar el Mes de la Herencia Hispana, el día Miércoles 25 de Septiembre a las 2pm EST, 11am PST (hora exacta). Esta reunión incluirá invitados especiales y es una oportunidad para commemorar y hablar como SSVF puede continuar apoyando a los Veteranos y sus familiares que se identifican como Latino/a/x. La celebración estará presentada en Español pero tendremos subtítulos en Inglés. Todos están invitados a participar, registrate aquí.

https://us06web.zoom.us/webinar/register/WN_xc0dR-hnSmmWlbzD9GjlpA