Office of Procurement, Acquisition and Logistics (OPAL)

In order to modify your firm’s FSS contract to incorporate requested Voluntary Price Reductions, you must submit a properly prepared Request for Modification (RFM) electronically to ammhin.pharma@va.gov. No paper submissions will be accepted.

The FSS’ goal is to have all modifications for Voluntary Price Reductions expedited from the receipt of a current, complete and accurate modification package. Effective dates of these modifications will not coincide with the normal dates of the 1^st and 15^th of the month, rather the effective date of awarded modification will be 1 to 2 business days from the date the government executes the SF-30 modification form.

Any modification package received that is determined not to be current, accurate and complete will be returned immediately without further consideration. If the modification is returned to your firm without further consideration, your firm is encouraged to correct any identified deficiencies and resubmit the modification package utilizing the same process. All modification requests will be evaluated in accordance with the contract Price Reduction clause 552.238-81.

In order for FSS to expedite price reduction processing, the following verification statements contained within the RFM package must be acknowledged and the RFM signed or no further consideration will be given.

• I have provided a copy of the most recent Signatory Authority form previously incorporated into my contract upon contract award or via modification.
• A signature on this RFM by an authorized signatory authority under this FSS contract constitutes express permission by the Contractor for the Government to issue and unilaterally execute the requested price reduction modification to this FSS contract at the pricing proposed by the Contractor.

All Voluntary Price Reduction modification requests will be processed by a separate team within the FSS Service. Although your company has an assigned contract specialist (CS), your CS might not be the person assigned to work up your company’s Voluntary Price Reduction modification request package. In this case, you will be requested to work with the specially assigned CS for each specific price reduction modification request. NOTE: You may not have the same specially assigned CS each time you submit a request for a Voluntary Price Reduction modification; so, please pay special attention to the initial email you will receive stating who the assigned CS will be for that specific modification request. Please send all general questions to ammhin.pharma@va.gov. If your modification has already been assigned, please work with the identified assigned CS provided in the initial acknowledgement notification receipt of your modification package.

At this time, the email address ammhin.pharma@va.gov is to be used for Voluntary Price Reductions packages under schedule 65 I B Drugs, Pharmaceuticals, & Hematology Related Products.

To ensure proper receipt of the RFM, the Subject Line must have the following identifying information:

• Email to: ammhin.pharma@va.gov
• Subject: “MOD TYPE – Contract Number — FSS Schedule” (e.g. PPR-V797P/D-5555x-65IB or TPR-V797P/D-5555x-65IB or 36F797XXXXXX)

Any request for any modification outside the scope of this communication will be returned. The Request for Modification submittal process set forth in this notification applies only to Federal Supply Schedule 65 I B price reduction requests. All other types of Request for Modifications must utilize the process outlined on FSS Modification Forms. These other types of actions will be assigned to the contract specialist who administers your company’s FSS contract.

If you have any questions or need additional information, please contact the email group ammhin.pharma@va.gov.