Office of Procurement, Acquisition and Logistics (OPAL)
Industrial Funding Fee and Sales Reports
On this Page:
IFF & Sales Reports | Reporting Timetable | Registration & Payment
IFF Payment | Assistance
Important Notice! We are excited to announce that the GSA Sales Reporting Portal (SRP) is live as of April 1, 2024 and you can access the SRP to report sales and remit the Industrial Funding Fee (IFF). View the full notice »
Clause 552.238-80, Industrial Funding Fee and Sales Reporting requires that FSS contractors submit, quarterly, the dollar value (in U.S. dollars and rounded to the nearest whole dollar) for all sales under the contract during the preceding 3-month period, to include any partial month. This process is currently completed on-line through the GSA Sales Reporting System.
There are no additional fees or charges associated with this system.
Sales reports and IFF payments are due immediately following the completion of each quarter of the Government fiscal year. Any partial month is to be considered as one (1) month for reporting purposes.
If sales reports and IFF payments are not reported and paid within 30 days of the end of the quarter, the report and payment due is delinquent and constitutes a contract debt to the United States Government and could result in cancellation of the contract pursuant to contract clause 552.238-79 Cancellation.
Quarter 1 (Oct-Dec)
- Sales and IFF are due starting January 1
- Q1 Sales and IFF not received by January 30th are delinquent
- Please note that delinquent sales reporting will subject your contract to immediate cancellation
Quarter 2 (Jan-Mar)
- Sales and IFF are due starting April 1
- Q2 Sales and IFF not received by April 30th are delinquent
- Please note that delinquent sales reporting will subject your contract to immediate cancellation
Quarter 3 (Apr-Jun)
- Sales and IFF are due starting July 1
- Q3 Sales and IFF not received by July 30th are delinquent
- Please note that delinquent sales reporting will subject your contract to immediate cancellation
Quarter 4 (Jul-Sep)
- Sales and IFF are due starting October 1
- Q4 Sales and IFF not received by October 30th are delinquent
- Please note that delinquent sales reporting will subject your contract to immediate cancellation
Registration
When you first access this system, you will need to click “Register” in the upper left-hand corner of the page and complete all required fields. Once you have submitted your registration information, your account will be routed to our office for verification and activation. We will send a notice informing you when the account has been activated. At that time, you will be able to submit your quarterly sales information along with electronic payment for any Industrial Funding Fee (IFF) funds due.
You should register in the VA Sales Reporting System at the beginning of the Government fiscal year quarter following the quarter that your contract becomes effective. You are not eligible to register in the sales portal prior to that time. The table below identifies when you can register in the portal.
- For contract award date of October, November, or Dec — Register on January 2
- For contract award date of January, February, or March — Register on April 2
- For contract award date of Aprril, May, or June — Register on July 2
- For contract award date of July, August, or September — Register on October 2
Username: Your username will be your contract number without the dash: V797D-1234X should be entered as V797D1234X. Contracts numbered in our new format should be entered as: 36F79718D5678.
Password: Your password is CASE SENSITIVE and cannot exceed 14 characters.
We recommend that you create a strong password, including lowercase and uppercase letters, numbers, and special characters.
If you forget or misplace your password you must use the “Forgot Password” function of the sales portal to reset it. FSS does not have access to your password and is unable to reset it for you.
On 11/16/2019, GSA implemented a new security feature. The Sales Portal one-time security code (OTSC) will transmit to the email address of the person currently registered in the Sales Portal. The person logging into the Sales Portal must be the same person designated as the Vendor Sales Contact within our FSS database.
Vendors may submit their IFF payment through the VA Sales Reporting System.
- $0 sales for reporting period: You must still log into the sales portal and enter $0.
- Reportable sales: Include all sales made to the VA, other Government agencies, state & local governments, as well as sales made through the prime vendor program, direct-to-patient distribution, and DoD distribution and pricing agreements.
- Additional information about getting started with the VA Sales Portal and making payments is available in the online user guides.
- VA Specific user guides are provided on the FAS SRP page (in the upper right-hand corner, under “Help” | “VA Online Help”). This includes step-by-step guidance on how to create your account and login, as well as how to report data, adjust data, and submit payments.
- For technical assistance related to the new SRP, please contact the GSA Vendor Support Center:
- Phone: 1-877-495-4849
- Email: Vendor.Support@gsa.gov
- Lastly, if for any reason you do not see your contract on your home screen after login or have any issues with payments, please reach out to your assigned Contract Specialist (CS) or FSSSales@va.gov to request additional assistance.
Related Links
This page may include links to other websites outside our control and jurisdiction. VA is not responsible for the privacy practices or the content of non-VA websites. We encourage you to review the privacy policy or terms and conditions of those sites to fully understand what information is collected and how it is used.
