Clinical affiliates - all trainees
To all Health Professions Trainees (HPTs: students, interns, residents and fellows), VA has implemented a new process nationwide through the MVI System – this will be automated and you will receive notification with instructions on the documents that you will need to submit to the website (you no longer send these via email to the trainees coordinators). The requirements will be listed on the site. Please act on the notification promptly, the site is equipped with a progress bar that will tell you status of your paperwork.
If you are out of state, it is best to go to a nearby VA facility to complete “courtesy fingerprinting”, to get the processing of your application expedited, within 4 to 5 weeks prior to arrival in California.
Contact a nearby VA facility; ask to be connected with the office that processes fingerprinting at their location, like Human Resources, VA Police, etc., and make the necessary arrangements. Provide them with the following info to ensure the data will reach our Personnel Security office in Mountain View, CA:
- Palo Alto VA fingerprints
- SOI# VA F1
- SON# 1440
Remember to bring 2 forms of original IDs with your name matching exactly on both (option 1: first name + last name ONLY on both, or option 2: first name + middle name or middle initial + last name on both; school IDs are no longer accepted for this purpose).
Notify your POC/trainee coordinator at VA Palo Alto to inform them you will be completing courtesy fingerprinting.
Records training for trainees
An online tutorial for the Computerized Patient Records System (CPRS) – the VA's electronic medical record – is available on the web. Please review this prior to your orientation session at VA Palo Alto health care. Tab by tab provides a self-paced overview of CPRS. While it is not necessary to review every module, those dealing with the cover sheet, medications, orders, and notes contain crucial information needed to function safely and efficiently.